What happens after an expense decision?

Last reviewed 9 October 2026 · Part of Expense requests

Approved Requests

After all approval levels are completed, the request is marked as Approved.

Key elements:

• Status Header: Displays APPROVED in green text
• Expense Details: All line items with their amounts
• The approved expense can be exported to PDF for records

Once approved, the finance team can process the reimbursement to the employee.

Rejected Requests

If any approver rejects the request:

• The workflow terminates immediately
• The status changes to Rejected
• The employee receives a notification with the approver's rejection remarks
• The request appears in the Rejected tab
• No reimbursement is processed

Re-submitting After Rejection

A rejected request cannot be edited or resubmitted. To claim the same expenses again:

1. Create a new expense request
2. Address any concerns raised in the rejection remarks (e.g., add missing receipts, correct amounts)
3. Submit the new request to workflow